Safe Cert
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For plant hire companies

Send every hire machine out with its certificates

Hirers, site managers and inspectors all want the same thing when your machine arrives: proof it’s been examined. With Safe Cert that proof is on the machine, and one scan shows its current certificates and expiry dates.

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Example Plant Hire Ltd

13t Excavator EX-014

Type: Excavator

Safety Certificates

LOLER thorough examination

Valid

Expires: 02/02/2027

View Full Certificate

PUWER inspection

Expiring Soon

Expires: 02/10/2026

View Full Certificate

Scanned via QR Code

What your customer sees when they scan (example)

The evidence has to travel with the machine

When lifting equipment leaves your business, LOLER requires it to be accompanied by physical evidence that its last thorough examination has been carried out (regulation 9(4)). PUWER has the same rule for the inspection of other work equipment (regulation 6(4)).

HSE’s guidance says those records don’t have to be kept on paper, but you should be able to provide a written copy when needed, for example when equipment goes out on hire.

Safe Cert doesn’t replace the paperwork or tags you already supply. It puts the full, current report on the machine itself, so it can’t be left at the depot or go out of date.

Read our guide to LOLER thorough examinations

What changes for your hire desk

Fewer “can you send the certs?” calls

Customers scan the machine on delivery instead of waiting for someone in the office to find and email a PDF.

Re-examined? Upload once

Upload the new report and the machine’s code shows it straight away, even while the machine is out on hire.

Expiry dates at a glance

On the machine’s page, certificates turn amber 30 days before they expire and red once they have.

The whole fleet in one account

Every machine and its certificates in one place, with previous versions archived rather than lost.

Getting your fleet set up

  1. We set up your company account, and your team adds each machine.
  2. Upload each machine’s current certificates with their expiry dates.
  3. Download and print each machine’s QR code, and fix it in the cab or by the data plate.
  4. From then on, upload renewals as they come in. The codes never change.

Common questions

Can a hirer see our other machines?
No. Each code opens the page for that one machine and its current certificates. Your fleet list, archived certificates and account stay private.
Do we need a new sticker after a re-examination?
No. The code points to the machine, not to a document, so the new report appears as soon as you upload it.
What goes on the machine?
A printed QR code. You can download each machine’s code as an image and print it on whatever durable labels suit your fleet.
Does this replace the paperwork we send with a machine?
It sits alongside it. Keep supplying whatever evidence of examination and inspection you already provide; Safe Cert makes sure the full, current report is always on the machine as well.
What if a machine is sold or scrapped?
Delete it from your account and its page is removed, along with its certificates.

Get your hire fleet on Safe Cert

Tell us about your machines and vehicles and we'll set up your company account.

Get startedSee how it works